Virtual Awards 2020

Virtual Awards

Virtual Awards 2020
Virtual Awards

Virtual Awards with The East Midlands Chamber (Derbyshire, Nottinghamshire, Leicestershire)
After an uncertain and difficult year for many, we were delighted to hear the awards were still going ahead and even more honoured to be a part of them.
With so much uncertainty surrounding live events, a virtual format was chosen.
We teamed up with the ever positive and professional ‘AV IT Media who filmed & edited the event. We spent a day in the studio and the awards categories and content were pieced together. Sponsors attended, their award category filmed and then they left ready for the next sponsor to enter.
Even though the awards are different this year, one thing that remains the same is the support and celebration that goes into each regions event.
A massive well done to Linsey and the team. Restrictions were met, formats were changed, but yet still created such impressive and prestigious events.

Firstly, a huge thank you for allowing us to be a part of the set design and the AV support. Secondly, thanks again to ‘AV IT media, it’s always a pleasure to work alongside you on events.

Tune in and watch each regions awards. Why not open a bottle of bubbly, get dressed up, and feel a part of the fantastic events. (Of course your slippers go with black tie dress)

Watch Leicestershire’s awards here, 19th November from 6:45pm
Nottinghamshire Awards 29th November
Derbyshire Awards 3rd December

Broadcasting Studio

Broadcasting studio

Broadcasting Studio
  • studio
  • Live streamed events

New broadcasting studio – new opportunities


You may not be able to hold your awards dinner or your annual conference in its usual format, but that doesn’t mean your event can’t go ahead.
With the use of our broadcasting studio, the team can create a seamless event and reach your audience wherever they may be. Utilising high speed connection and first-class technology, we ensure quality live streamed events. With our skilled team on-site, we provide the support and solutions to deliver a top-class event!

Check out our video for more information

Digital and interactive content  

Why not create a mix of live and on-demand content?
The option to pre- record sessions often proves quite favourable. Nerves can take effect during a live session, so therefore having the opportunity to pre-record is often the preferred choice. 
The team can then fuse all the elements together and create a flawless and engaging event production.

  • Live polls
  • Live Q&A
  • Discussion forum
  • Poster sessions
  • Networking functions
  • Virtual exhibitions

Bespoke studio space

Our broadcasting studio can be tailored to suit you.
Lighting can be ambient or dramatic to suit your event tone. Walls, lectern and even the flooring can be branded to enhance your company identity. We offer this and more, all whilst providing ample space to ensure social distance guidelines are met.

Flexibility

Not only can we change the look and feel of our studio, but we can also change the location. ‘You to us or us to you’ .
We can adapt the technology required and the size of the studio to suit your space.

As lockdown guidelines continue to change, we offer the flexibility to pre-record and build your event content over a period of time, giving you the flexibility to organise a filming schedule with your presenters.
Why not come and visit us at our Midlands office, we can show you the space and its potential.

Virtual events, livestreaming

Virtual and hybrid events

Virtual events, livestreaming

Virtual events – converting your live event

virtual events, streaming

Live events may be on hold, but your content does not have to be. As virtual demand increases, the team are here to help you transform your physical event to that all important virtual set-up.
We can help you adapt your conference, awards ceremony and meetings into a virtual format, which enables you to reach a greater audience whenever and wherever they may be, with no risk.
Please download our brochure for more info

We can help with…

  • Event website
  • Event registration
  • Broadcasting studio
  • Live presentation content
  • Live, one-way audio/video
  • Question and answer sessions
  • Live polls
  • Recorded content
  • Filming and editing
  • Interactive video conferencing
  • Feedback surveys

Find our more

The technical bit…

Virtual events don’t just rely on quality technology, but requires smooth technical management. The team are here to help you choose the best solution to exceed yours and your attendee’s expectations.
Managing the various elements can seem daunting, but that’s where we come in, leaving you to enjoy your event and the feedback!

Virtual event types

  • Webinars enables attendees from around the world to join in and listen to one or more speakers as they present their content. They usually use video conferencing tools that allow Q&A sessions, and offers the ability to present live or a pre-recorded content which can then later be used on-demand.
  • Virtual conferences and events often follow a similar structure to their live version. They are built around a diverse schedule that can include keynotes, breakouts, Q&A’s, polls, award categories and their winners and can be made up of real-time and on-demand components.
    Here at The Conference works we have the experience and skills to ensure a seamless production, managing the different elements and various sessions. Attendees can view sessions live or on demand and can build their own personal agenda from the content available.
  • Hybrid events combine the elements of live and virtual. They are a great way to share your event message beyond your physical attendees and reach a wider audience, spanning the country and even countries. We ensure high quality video production, so your virtual attendees experience a quality event too as if they were there in person.

Virtual engagement

Virtual events does not just mean watching hours of presentations. Attendees can pick and choose their preferred content and still get involved with interactive sessions. Mobile apps allows attendees the opportunity to meet each other virtually and set up meetings. Using social media and an event hashtag can also make attendees feel like they are part of an event community.
Who said virtual events can’t have a lively atmosphere?

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Let’s talk virtual events!

In light of recent announcements, live events are on hold again.
Health and safety is paramount, but we also appreciate the frustration of waiting for the ‘conference comeback’
For many, conference content is vital with important information that needs to be communicated. As time passes and we all continue to adapt our ways to meet the guidelines to help beat COVID-19, we are also working with our clients to adapt the format of your conference. Don’t forget we can help with virtual events, live streaming, filming and editing.
We may be playing the waiting game now, but your message doesn’t have to. Let’s talk virtual events!

we make events

Conference comeback

we make events

Are you ready for ‘conference comeback’
As the events industry begins to make its long awaited return, we are more than ready to come back even bigger and better than before.
With many guidelines in place, the team are ready to discuss options and solutions for your next event. We will continue to offer support throughout.
More than ever now is the time to ensure your message is communicated, face to face or virtually!
Contact us today, we’d love to help

Event Organisers – Our Top AV Tips

  1. Have a clear vision and design concept for your event right from the very start. Naturally there will be changes throughout the process, but having a clear direction in terms of visuals and content will ensure the creative team are all on the same page.

  2. Confirm and promote your keynote speakers and presenters early on, this will generate a buzz and help build additional interest in your event.

  3. Event apps! Having a mobile app specifically created for your event is an extremely useful tool. This can include; delegate registration, polling and voting, site maps, chat room, advertising opportunities and the event agenda. This is also a great way to reduce printing for delegate packs.

  4. Making your audience feel engaged and immersed in the event is vital. Audiences and events of today are becoming more tech- savvy with online voting, polling, Q&A and web streaming increasing in popularity.  Innovative ideas and solutions at your event will ensure it remains in the memory of your delegates.

  5. Build a relationship with your AV provider. This enables the AV team to have a deeper understanding of your way of working and your expectations. The AV team will be able to advise what will work on your event(s) and offer further ideas and suggestions that will suit your needs.